Frequently Asked Questions
How do I add vacation days for employees?
This can be done manually, or as an excel import like this:
Go to Reports → Holidays and absences → + Holidays
The leave / Item field is set to the name of the leave
The date field is set to the start date of the holiday
In the days / pcs field, set how many vacation days are given to the employee
Finally, select the employee and Save.
Import holidays from Excel
Go to Reports → Leave & Absences → Import button
Select the file and press "Preview"
The names of the columns should be:
Item, Days (pcs), Date, Worker (name).
Alternatively, it can also be Employee (ID) or Employee (Code)
Press the "Preview" button and check that the information is correct, then the "Import" button will appear.
How do I register my own holiday?
Holidays can be registered in two different ways, from the Holidays tab or via the +Shift button. Check with your supervisor how you record holidays.
Leave entry from the Holidays tab
Go to Reporting (Own sessions) → Holidays → +Holiday
Select a leave type
If you leave automatic allocation in the target field, Koho will take the vacation days from the oldest vacation, here you can also choose which vacation days you want to use.
Season is set to the vacation time interval
If you tick "End of the day", this becomes a full-time entry
Finally, let's save.
Leave registration + Shift button
On the Shifts side, press the + Shift button
Select the "Season" tab, and fill in the same way as in the instructions mentioned above.
How does substitution work?
The substitute function is used when an employee is absent and you want another employee to do their work.
Go to Shifts → Substitution → Substitution button
Choose the Substitute and the Substitute.
Choose the time for which the substitution will take place.
If you want to limit by customer, add customers to the "Customers" field.
Finally, let's save.
After this, you will see who is filling in for you.
Here, as an example, Hessu is mirrored by Esa's work orders.
