Using Koho on your phone - mobile view and functions

Content of the instructions:

• Start menu

• Workday clock

• New session

• Session list

• Timesheet

• GPS Tracking

Koho's mobile user interface can be found at: https://tts.koho-online.com/m

You can log in by entering your username and password.

Forgot password? Click "Forgot your password" and follow the instructions.
More information about logging in to Koho can be found here: Kirjautumisohje

Start menu

After logging in, the home screen opens, where you can:

• View or record sessions (Session list)

• Start or control your workday clock

• Switch to Timesheet view

If you have more than one Koho account, you can change the account from the drop-down menu at the top.
You can check out from the menu in the upper right corner.

Workday clock

Working time clocking

To start clocking, press the job type (e.g. At work) on the right-hand side.
To add a comment to the posting, click the comment field.

Stop clocking

Press "Stop" when the job finishes.

New session

Create a new shift on the home screen with the button "+ Add a session".

Fields to be filled in:

• Customer (search and select from the list)

• Date & Task

• (Optional) Phase

• Start and possible end time

• Invoice description and internal comment

• Products and attachments

To save the shift, press "Save".

Add products

• Press "+ Product"

• Select the product, specify the quantity and price

• If necessary, add a description

After clocking, the shift details are displayed at the bottom of the user interface.
Edit the session with the pencil button on the right.
To end the shift, press "Stop".

Session list

You can see your previous shifts in the Session list view.

Functions:

• Time frame at the top (edit with the calendar button)

• Sessions are displayed grouped by date

• The card shows:

  • Date and duration

  • Customer, project and task

  • Possible explanation

You can edit sessions by clicking the edit icon on the right.

Timesheet

In the Timesheet view, you can manage working hours by project tasks.

Navigation:

• Days in the week view: from the top bar

• The calendar button in the upper right corner shows longer time intervals

• Bottom right: "All approved" indicates that you have no unapproved entries

Add tasks

1. Press "Add tasks"

2. Search for a project by name and select tasks

3. Press "Add Selected"

If you add only one task, you can also add a shift at the same time.

Use:

• "Start clock": the task becomes active

• "+ Add a session": add a single shift

• "Stop": pauses the shift

Edit the entries with the pen button.

• Change a date, task, or work order

• Deletes the shift with the "Delete" button at the bottom

Approval

Press "Accept" to transfer the shifts to invoicing.

GPS Tracking

If your company uses GPS tracking, make sure that location tracking is enabled on your mobile device when requested by the Koho app.

Always follow your company's instructions on how to use GPS tracking.